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<h1>Exporting a graph report</h1>
<p>You can export a graph report to the following formats:</p>
<ul type="disc" class="whs1">
	
<li class=p><p>Excel spreadsheet (.xls) with formatting</p></li>
	
<li class=p><p>HTML file</p></li>
	
<li class=p><p>PDF file</p></li>
</ul>
<p>Before you export, you can personalize export options, such as specifying 
 which report details are exported, whether page-by fields are exported, 
 and so on.</p>
<p>You can also export a graph report directly from a folder, as described 
 in the steps below. </p>
<h2>Prerequisites</h2>
<ul type="disc" class="whs1">
	
<li class=p><p>To export a report to Excel, Excel 2000 SP3 or later 
 must be installed on your computer.</p></li>
	
<li class=p><p>To export a report to PDF, Adobe Acrobat Reader version 
 4 or later must be installed on your computer.</p></li>
</ul>
<h2>To export a graph report</h2>
<ol type="1" class="whs2">
	
<li class=p><p>You can export a report directly from a folder, or you 
 can export it while viewing it:</p></li>
	<ul>
<li style="list-style: disc;" type=disc class=p><p><span style="font-weight: bold;"><B>To 
 export a report directly from a folder</B></span><span>: R</span>ight-click 
 the report and highlight <span style="font-weight: bold;"><B>Run as</B></span>.</p></li>
		<ul type="square" class="whs3">
			
<li class=p><p>If DHTML is disabled, click the <span style="font-weight: bold;"><B>Export</B></span> 
 icon <img src="images/export2.gif" x-maintain-ratio="TRUE" width="19px" height="18px" border="0" class="img_whs4"> or <span style="font-weight: bold;"><B>PDF</B></span> icon <span style="font-style: italic;"><I><img src="images/pdf2.gif" x-maintain-ratio="TRUE" width="16px" height="16px" border="0" class="img_whs5"></I></span> 
 in the <span style="font-weight: bold;"><B>Actions</B></span> column.</p></li>
		</ul>
		
<li style="list-style: disc;" type=disc class=p><p><span style="font-weight: bold;"><B>To 
 export a report while viewing it</B></span><span>: Click the name of a graph 
 report to display it.</span> From the <span style="font-weight: bold;"><B>File</B></span> 
 menu, select <span style="font-weight: bold;"><B>Export</B></span>.</p></li>
	</ul>
	
<li class=p><p>From the <span style="font-weight: bold;"><B>Home</B></span> 
 menu, select <span style="font-weight: bold;"><B>Export</B></span>, and then 
 select one of the following export formats.</p></li>
</ol>
<ul type="1" class="whs6">
	<ul>
<li style="list-style: disc;" type=disc class=p><p><span style="font-weight: bold;"><B>Excel 
 with formatting</B></span>: Export the report to Microsoft Excel with the 
 same formatting and structure that appears in MicroStrategy Web. Microsoft 
 Excel does not support all colors that browsers do, so some colors may 
 differ after export.</p></li>
	</ul>
</ul>
<ol><ul>
<li style="list-style: disc;" type=disc class=p><p><span style="font-weight: bold;"><B>HTML</B></span>: 
 Export the report to an HTML page. The structure and format of the report, 
 as it is displayed in MicroStrategy Web, is retained. </p></li>
		
<li style="list-style: disc;" type=disc class=p><p><span style="font-weight: bold;"><B>PDF</B></span>: 
 Export the report to an Adobe PDF file.</p></li>
	</ul>
</ol>
<ol start="3" type="1" class="whs2">
	
<li class=p><p>From the <span style="font-weight: bold;"><B>Export</B></span> 
 drop-down menu, select whether you want to export the whole report or 
 only the portion displayed. </p></li>
	
<li class=p><p><span style="font-weight: bold;"><B>Excel</B></span>: If you 
 are exporting the report to Excel, you can set the following options:</p></li>
	<ul>
<li style="list-style: disc;" type=disc class=p><p>To include filter 
 information in the exported report, select the<span style="font-weight: bold;"><B>&nbsp;Export 
 filter details</B></span> check box.</p></li>
		
<li style="list-style: disc;" type=disc class=p><p>To reformat 
 metric values from numeric to text format, select the <span style="font-weight: bold;"><B>Export 
 metric values as text</B></span> check box. </p></li>
	</ul>
</ol>
<ul><ul type="disc" class="whs1">
		
<li class=p><p>To reformat row and column headers into text format, 
 select the<span style="font-weight: bold;"><B> Export headers as text</B></span> 
 check box. </p></li>
		
<li class=p><p>To&nbsp;export the graph as a PivotChart in Excel, 
 select the <span style="font-weight: bold;"><B>Export graphs as live Excel 
 charts</B></span> check box. For example, this lets you change the graph's 
 style using options&nbsp;in Excel.</p></li>
		
<li class=p><p>To export images as stand-alone images in Excel, 
 select the <span style="font-weight: bold;"><B>Embed Images</B></span> check 
 box.</p></li>
		
<li class=p><p>If you have installed MicroStrategy Office and would 
 like to use it&nbsp;to refresh the report after export, select the <span 
 style="font-weight: bold;"><B>Allow MicroStrategy Office to refresh Reports 
 after exporting </B></span>check box. </p></li>
	</ul>
</ul>
<ol start="5" type="1" class="whs2">
	
<li class=p><p><span style="font-weight: bold;"><B>Excel</B></span> or <span 
 style="font-weight: bold;"><B>HTML</B></span>: If you are exporting the report 
 to Excel or HTML, you can modify the report header and footer by clicking 
 <span style="font-weight: bold;"><B>Edit Custom Settings</B></span><span>:</span></p></li>
	<ol type="1" class="whs2">
		
<li style="list-style: lower-alpha;" type=a class=p><p>Type the 
 text to appear in the header and footer of the exported report. You can 
 automatically insert report fields, such as the report's name, by choosing 
 macros from the <span style="font-weight: bold;"><B>Insert Macro </B></span>drop-down 
 list.</p></li>
		
<li style="list-style: lower-alpha;" type=a class=p><p><span font-weight: 
 normal;&quot;>To determine header location in relation to other headers, 
 select either </span><span style="font-weight: bold; margin-left: 0px;"><B>Replace 
 other headers</B></span><span style="margin-left: 0px; font-weight: normal;">, 
 </span><span style="font-weight: bold; margin-left: 0px;"><B>Display on top 
 of other headers</B></span><span style="margin-left: 0px; font-weight: normal;">, 
 or </span><span style="font-weight: bold; margin-left: 0px;"><B>Display below 
 other headers</B></span><span style="margin-left: 0px; font-weight: normal;">.</span></p></li>
	</ol>
</ol>
<ol start="6" type="1" class="whs2">
	
<li class=p><p><span style="font-weight: bold;"><B>PDF</B></span>: If you 
 are exporting the report to PDF, you can set the following options:</p></li>
	<ul>
<li style="list-style: disc;" type=disc class=p><p>Apply a customized 
 header and footer by selecting <span style="font-weight: bold;"><B>Edit Custom 
 Settings</B></span> in the <span style="font-weight: bold;"><B>Page Header and 
 Footer </B></span>area. Type the text to appear in the left, center, and right 
 portions of the page's header and footer. You can automatically insert 
 report fields, such as the report's name or page number, by choosing macros 
 from the <span style="font-weight: bold;"><B>Insert Macro</B></span> drop-down 
 list. </p></li>
	</ul>
</ol>
<p class="whs7">For example, to add &quot;Page 1 of x&quot; 
 in the middle of the footer, click in the center text box for the Footer. 
 Type the word &quot;Page &quot;, then select <span style="font-weight: bold;"><B>Page 
 Number</B></span> from the <span style="font-weight: bold;"><B>Insert Macro</B></span> 
 drop-down list. Type &quot; of &quot;, then click the <span style="font-weight: bold;"><B>Insert 
 number of pages</B></span> icon.</p>
<ul type="square" class="whs3">
	<ul type="disc" class="whs1">
		
<li class=p><p class="whs8">In the <span style="font-weight: bold;"><B>Scaling 
 </B></span>area, specify how the content is adjusted to the PDF page:</p></li>
		<ul type="square" class="whs3">
			
<li class=p><p><span style="font-weight: bold;"><B>Adjust font 
 to __% of original size</B></span><span>:</span> Define the font size on a 
 page. </p></li>
			
<li class=p><p><span style="font-weight: bold;"><B>Fit to __ page(s) 
 wide by __ tall</B></span> (only visible if PDF printing is disabled): Specify 
 the page dimensions to which the contents will be fit.</p></li>
			
<li class=p><p><span style="font-weight: bold;"><B>Fit to page 
 </B></span>(only visible if PDF printing is disabled): Specify whether the 
 content should be fit to the page for <span style="font-weight: bold;"><B>All 
 columns</B></span>,<span style="font-weight: bold;"><B> All Rows</B></span>, or both.</p></li>
		</ul>
		
<li class=p><p class="whs9">Specify the orientation 
 of the exported report by selecting <span style="font-weight: bold;"><B>Portrait</B></span> 
 or <span style="font-weight: bold;"><B>Landscape</B></span> in the <span style="font-weight: bold;"><B>Orientation</B></span> 
 area.</p></li>
		
<li class=p><p class="whs8">Determine whether a cover 
 page is included by selecting or clearing the <span style="font-weight: bold;"><B>Print 
 cover page</B></span> check box. You can also determine which details appear 
 on the cover page:</p></li>
		<ul type="square" class="whs3">
			
<li class=p><p><span style="font-weight: bold;"><B>With Filter 
 Details</B></span>: Print the filter details of a report on a separate page. 
 The filter details are placed before the contents of the report.</p></li>
			
<li class=p><p><span style="font-weight: bold;"><B>With Report 
 Details</B></span>: Print the report's definition details on a separate page. 
 The report details are placed before the contents of the report. </p></li>
			
<li class=p><p><span style="font-weight: bold;"><B>Cover page 
 location</B></span>: Determine whether the cover page is placed before or 
 after the report.</p></li>
		</ul>
	</ul>
</ul>
<ol type="disc" class="whs10">
	<ul type="square" class="whs3">
		
<li style="list-style: disc;" type=disc class=p><p>To print all 
 options in the Page-by drop-down lists, select the <span style="font-weight: bold;"><B>Expand 
 all page-by fields</B></span> check box. To print only the page-by options 
 that are currently displayed, clear this check box.</p></li>
		
<li style="list-style: disc;" type=disc class=p><p class="whs8">To 
 adjust settings such as paper size, margins, and maximum header and footer 
 sizes, click <span style="font-weight: bold;"><B>Show Advanced Options</B></span> 
 and make changes as necessary:</p></li>
		<ul type="square" class="whs3">
			
<li class=p><p class="whs8">To generate graphs 
 using a bitmap format, select the <span style="font-weight: bold;"><B>Use 
 bitmaps for graphs </B></span>check box. If this check box is cleared, the 
 graph is generated in a vector format. It is recommended you use a bitmap 
 format if the graphs in the report include gradients or a variety of colors.</p></li>
			<ul type="square" class="whs3">
				
<li class=p><p class="whs8">Select the <span 
 style="font-weight: bold;"><B>Use draft quality for graphs</B></span> check box 
 to export a lower-quality graph. This results in a smaller PDF file size 
 and is a good choice when you do not intend to print the report or document.</p></li>
			</ul>
			
<li class=p><p class="whs8">To use the fonts chosen 
 by the report or document designer, select the <span style="font-weight: bold;"><B>Embed 
 fonts</B></span> check box.</p></li>
		</ul>
	</ul>
</ol>
<ol start="7" type="1" class="whs2">
	
<li class=p><p>Click <span style="font-weight: bold;"><B>Export</B></span>. 
 The report is exported in the selected format. </p></li>
</ol>
<h3>Related topics</h3>
<ul type="disc" class="whs1">
	
<li class=p><p>
<a HREF="Exporting_a_grid_report.htm">Exporting a grid 
 report</a></p></li>
	
<li class=p><p>
<a HREF="Export_a_document.htm">Exporting a document</a></p></li>
	
<li class=p><p>
<a HREF="Export_Euro_symbols.htm">Exporting reports 
 that contain Euro symbols</a></p></li>
</ul>
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